US Facilities Inc
U.
S.
Facilities, Inc.
, a consolidated facility management/infrastructure service organization, is seeking an HMMS Planner/Scheduler to work at our client site in Suffolk/ Newport News, Virginia.
Selected candidate will support the Virginia Department of Transportation (VDOT) Hampton Roads Harbor Tunnels maintenance operation.
This position will manage work order execution from inception to completion as outlined in VDOT contracts, standard operating procedures, and other client guidelines.
Duties include but are not limited to:
Prepare procurement packages for approval/payment to include:
Manage Work Order process and developmentDevelop Quotations and Scope of Work for work from vendorsImplement and work within contract requirementsConduct qualified eVA Certified vendor searchesConduct qualified Small/Woman and Minority (SWaM) vendor searchesObtain Certificate of Insurance from vendorsIssue Goods and Services Request for funding approvalCoordinate and schedule all work performed by outside contractors, to include:
Coordinating appointments with VDOT maintenance and vendorsScheduling escorts for planned work with VDOTReceipt/Forwarding of quotations and invoices to managementUpdating HMMS (Highway Maintenance Management System) work ordersDevelop and maintain organized files on all contractor work orders to include:
Work order history and financial developmentQuotations, purchase orders, and invoices to meet VDOT requirementsRetain vendor surveys and reportsOther correspondence as requiredAttachment of electronic files for HMMS WO repositoryReporting on status of all contractor work as required by managementPresentation to be professional and organizedRequires familiarity with the nature of the work performed (i.
e.
:
review of work orders and understanding of what to do with recommendations, asset changes, preventative maintenance task changes, corrective work, etc.
)Work with supervisor to establish work goals and realistic prioritiesRequires ability to gauge time required for adequate follow upMaintain daily budget report of all work estimated cost and invoicesProcess invoices and work with vendor to resolve invoice disputesProvide technical report analysis and follow upAny other duties assigned by a supervisor or the Senior Project Manager.
Other Administrative
Responsibilities:
Answer and direct phone calls as needed.
Organize and schedule appointments and meetings.
Maintain personnel, client and subcontractor contact lists.
Produce and distribute correspondence memos, letters, faxes, and forms.
Assist in the preparation of regularly scheduled reports.
Handle multiple projects and tasks concurrently.
May be required to perform additional or different duties from those set forth above to address business needs and changing business practices.
Job Requirements:
Qualifications:
Education:
2-4 year college degree in related field (preferred)High school diploma or GED equivalent (required)License/Registrations:
Virginia Driver's License in good standing (required)Experience Requirements:
Minimum of 2 years' experience in an administrative support role in an office environment.
High level of proficiency in all MS Office products (required)Ten-key data entry and keyboard typing proficiency (required).
Strong written and oral communication skills to include punctuation, proofreading, sentence structure, and technical editing in the English language (required)Experience in corporate communications to include report preparation, formatting and delivery (required)Strong organizational skills (required)Capable of multi-tasking and working in a fast-paced environment (required)Detail orientation, problem solving, and effective time management (required)Basic understanding of contracts and purchasing (required)Prior experience in budgeting and financial documentation (preferred)Knowledge of Hampton Roads Virginia Interstate and local roadways (preferred)Knowledge of the construction industry/trades (preferred)Other Requirements:
18 years of age or olderDrug ScreeningBackground CheckVDOT/Industry Training upon hireWork Conditions:
90-day probation periodPotential for significant periods of sitting or standingMay be subject to short or no-notice work assignmentsMonitored performance with routine evaluationCompensation$20.
00/ Hourly, Full-Time with benefitsThis position is designated as essential and, as such, all duties associated with this job are required during emergency situations which may include but are not limited to inclement weather, disaster response and emergency operations.
Management will determine when essential positions are required.
Valid driver's license is required.
DMV records check is required.
Criminal History Records Check and Fingerprint check are required.
Notice to applicants and employees of availability of AAP for Protected veterans and for individuals with a disability 41 C.
F.
R.
60-300.
41 and 41 C.
F.
R.
60-741.
41 :
U.
S.
Facilities, Inc.
(USF) is a covered federal contractor subject to the requirements of the Vietnam Era Veterans Readjustment Assistance Act (VEVRAA), as amended and Section 503 of the Rehabilitation Act of 1973, as amended.
As such, USF is bound by the terms of VEVRAA and Section 503, and shall not discriminate against individuals with disabilities, and is committed to take affirmative action to employ and advance in employment protected veterans and individuals with disabilities.
USF maintains an Affirmative Action Plan for the purpose of proactively seeking employment and advancement in employment of qualified protected veterans and individuals with disabilities.
Upon request, USF will make accessible to you its Affirmative Action Plan for protected veterans and individuals with a disability.
U.
S.
Facilities, Inc.
is an Equal Opportunity Employer of Minorities, Females, Protected Veterans, and Individual with Disabilities About the Company:
US Facilities IncWe maintain and operate millions of square feet of space for our clients across the United States, Puerto Rico and the Caribbean.
We operate and maintain critical transportation infrastructure for our nations' roads, bridges and maritime industries.
We utilize advanced technologies to manage our customers' assets.
We are a strong and diverse network of employees and suppliers committed to exceeding our customers' needs and expectations.
We are a mission and values driven organization.
Company Size:
100 to 499 employeesIndustry:
Other/Not ClassifiedFounded:
0Website:
http:
//usfacilities.
com/index.
html.
Estimated Salary: $20 to $28 per hour based on qualifications.
S.
Facilities, Inc.
, a consolidated facility management/infrastructure service organization, is seeking an HMMS Planner/Scheduler to work at our client site in Suffolk/ Newport News, Virginia.
Selected candidate will support the Virginia Department of Transportation (VDOT) Hampton Roads Harbor Tunnels maintenance operation.
This position will manage work order execution from inception to completion as outlined in VDOT contracts, standard operating procedures, and other client guidelines.
Duties include but are not limited to:
Prepare procurement packages for approval/payment to include:
Manage Work Order process and developmentDevelop Quotations and Scope of Work for work from vendorsImplement and work within contract requirementsConduct qualified eVA Certified vendor searchesConduct qualified Small/Woman and Minority (SWaM) vendor searchesObtain Certificate of Insurance from vendorsIssue Goods and Services Request for funding approvalCoordinate and schedule all work performed by outside contractors, to include:
Coordinating appointments with VDOT maintenance and vendorsScheduling escorts for planned work with VDOTReceipt/Forwarding of quotations and invoices to managementUpdating HMMS (Highway Maintenance Management System) work ordersDevelop and maintain organized files on all contractor work orders to include:
Work order history and financial developmentQuotations, purchase orders, and invoices to meet VDOT requirementsRetain vendor surveys and reportsOther correspondence as requiredAttachment of electronic files for HMMS WO repositoryReporting on status of all contractor work as required by managementPresentation to be professional and organizedRequires familiarity with the nature of the work performed (i.
e.
:
review of work orders and understanding of what to do with recommendations, asset changes, preventative maintenance task changes, corrective work, etc.
)Work with supervisor to establish work goals and realistic prioritiesRequires ability to gauge time required for adequate follow upMaintain daily budget report of all work estimated cost and invoicesProcess invoices and work with vendor to resolve invoice disputesProvide technical report analysis and follow upAny other duties assigned by a supervisor or the Senior Project Manager.
Other Administrative
Responsibilities:
Answer and direct phone calls as needed.
Organize and schedule appointments and meetings.
Maintain personnel, client and subcontractor contact lists.
Produce and distribute correspondence memos, letters, faxes, and forms.
Assist in the preparation of regularly scheduled reports.
Handle multiple projects and tasks concurrently.
May be required to perform additional or different duties from those set forth above to address business needs and changing business practices.
Job Requirements:
Qualifications:
Education:
2-4 year college degree in related field (preferred)High school diploma or GED equivalent (required)License/Registrations:
Virginia Driver's License in good standing (required)Experience Requirements:
Minimum of 2 years' experience in an administrative support role in an office environment.
High level of proficiency in all MS Office products (required)Ten-key data entry and keyboard typing proficiency (required).
Strong written and oral communication skills to include punctuation, proofreading, sentence structure, and technical editing in the English language (required)Experience in corporate communications to include report preparation, formatting and delivery (required)Strong organizational skills (required)Capable of multi-tasking and working in a fast-paced environment (required)Detail orientation, problem solving, and effective time management (required)Basic understanding of contracts and purchasing (required)Prior experience in budgeting and financial documentation (preferred)Knowledge of Hampton Roads Virginia Interstate and local roadways (preferred)Knowledge of the construction industry/trades (preferred)Other Requirements:
18 years of age or olderDrug ScreeningBackground CheckVDOT/Industry Training upon hireWork Conditions:
90-day probation periodPotential for significant periods of sitting or standingMay be subject to short or no-notice work assignmentsMonitored performance with routine evaluationCompensation$20.
00/ Hourly, Full-Time with benefitsThis position is designated as essential and, as such, all duties associated with this job are required during emergency situations which may include but are not limited to inclement weather, disaster response and emergency operations.
Management will determine when essential positions are required.
Valid driver's license is required.
DMV records check is required.
Criminal History Records Check and Fingerprint check are required.
Notice to applicants and employees of availability of AAP for Protected veterans and for individuals with a disability 41 C.
F.
R.
60-300.
41 and 41 C.
F.
R.
60-741.
41 :
U.
S.
Facilities, Inc.
(USF) is a covered federal contractor subject to the requirements of the Vietnam Era Veterans Readjustment Assistance Act (VEVRAA), as amended and Section 503 of the Rehabilitation Act of 1973, as amended.
As such, USF is bound by the terms of VEVRAA and Section 503, and shall not discriminate against individuals with disabilities, and is committed to take affirmative action to employ and advance in employment protected veterans and individuals with disabilities.
USF maintains an Affirmative Action Plan for the purpose of proactively seeking employment and advancement in employment of qualified protected veterans and individuals with disabilities.
Upon request, USF will make accessible to you its Affirmative Action Plan for protected veterans and individuals with a disability.
U.
S.
Facilities, Inc.
is an Equal Opportunity Employer of Minorities, Females, Protected Veterans, and Individual with Disabilities About the Company:
US Facilities IncWe maintain and operate millions of square feet of space for our clients across the United States, Puerto Rico and the Caribbean.
We operate and maintain critical transportation infrastructure for our nations' roads, bridges and maritime industries.
We utilize advanced technologies to manage our customers' assets.
We are a strong and diverse network of employees and suppliers committed to exceeding our customers' needs and expectations.
We are a mission and values driven organization.
Company Size:
100 to 499 employeesIndustry:
Other/Not ClassifiedFounded:
0Website:
http:
//usfacilities.
com/index.
html.
Estimated Salary: $20 to $28 per hour based on qualifications.
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